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Washington State Payroll Laws: What Companies Should Know
Processing payroll in Washington State has many components. Before starting to pay employees in the state, you must consider several areas of...
5 min read
PayNW : Dec 3, 2024 8:30:00 AM
All workers in Washington State (WA) are entitled to receive an hourly Minimum Wage rate according to Washington Labor Laws and the Fair Labor Standards Act (FLSA). This Minimum Wage requirement includes a special wage rate for minors. In addition, the cities of Seattle and SeaTac have their own minimum wage as well.
Employees must be compensated for all hours worked in Washington State, and such compensation must be compliant with Washington Minimum Wage Law.
Effective 01/01/2024:
In areas outside Seattle, SeaTac, and Tukwila, the Washington State Minimum Wage is $16.28 per hour, effective as of 01/01/2024.
Minimum wage is the cornerstone for all Washington Payroll Laws, and so it is crucial to keep your business up to date.
Effective 01/01/2023:
In areas outside Seattle and SeaTac, the Washington State Minimum Wage is $15.74 per hour, effective as of 01/01/2023.
In addition to the state as a whole, both Seattle and SeaTac also increased their local minimum wage rates for 2024 (see below sections).
Additionally, Tukwila set its own minimum wage standard as of January 1st, 2024.
Every September, the Washington State Department of Labor and Industries evaluates the cost-of-living and adjust the minimum wage accordingly. Each year, a minimum wage update will be announced on September 30th, and take effect on January 1st of the following year.
Important to note for Washington State Employers is that all tips and services charges must be paid to the employee, and they can not be counted toward an employee's hourly minimum wage.
Employers must also ensure they understand Federal Overtime-Exempt requirements as well as state overtime requirements, in order to fully manage compliance with wage and payroll requirements.
In areas outside Seattle, SeaTac, and Tukwila, the Washington State Minimum Wage will increase to $16.66 per hour on January 1st, 2025.
Seattle, SeaTac, and Tukwila are also expected to increase their local minimum wage rates (see below).
Most agricultural and non-agricultural jobs qualify for the minimum wage. However, there are certain exemptions.
Employers can apply for a sub-minimum wage certificate for the following types of workers:
In Washington State, employees who are between the ages of 14 and 15 may be compensated at a wage rate of no less than 85% of the minimum wage.
The cities of Seattle, SeaTac, and Tukwila currently have separate minimum wage rates.
The Seattle Minimum Wage is $19.97 per hour, effective as of 01/01/2024 for all businesses with 501 or more employees (large employers).
For Seattle businesses with 500 employees or less (small employers), employers may compensate employees at a wage rate of $17.25 per hour, if the employer pays $2.72 per hour toward medical benefits, or the employee earns at least that much per hour in tips.
As of January 1st, 2025, all employers in Seattle will be subject to the same new minimum wage rate of $20.76 per hour.
The SeaTac Minimum Wage is $19.71 per hour for Hospitality and Transportation Industry employers only, as of 01/01/2024.
On January 1st, 2025, the minimum wage rate for Hospitality and Transportation Industry employers will increase to $20.17 per hour.
Tukwila Minimum Wage applies to employers who have 15 or more workers worldwide and earn more than $2 million in annual gross revenue in Tukwila.
The minimum wage differs depending on employer size. For employers with over 500 employees (large employers), the minimum wage is $20.29 per hour in Tukwila.
For mid-sized employers, (employers covered under the law with 500 employees or fewer) the minimum wage is $19.29 per hour.
As of January 1st, 2025, the following minimum wage updates will take place:
As of July 1st, 2025, the minimum wage rate for mid-sized employers will increase again to $21.10, the same as large employers.
As of May 1st, 2024, the minimum wage in Bellingham is $17.28 per hour.
As of January 1st, 2025, the minimum wage will increase to $17.66 per hour. It will increase again on May 1, 2025 to be $2 more than the state minimum wage. If nothing changes, that will be $18.66 per hour.
Going forward past May 2025, Bellingham minimum wage will increase January 1st of each year, to be $2 above the state rate.
As of October 28th, 2024, Burien passed its own minimum wage law that applies to employers with over 20 employees. The rates will go into effect on January 1st, 2025.
The applicable wage rate depends on the "Level" of the employer, which depends on the following:
The city of Renton passed its own minimum wage rule on July 1st, 2024.
Currently, for the rest of 2024, the minimum wage in Renton depends on the employer's size.
For large employers (more than 500 employees worldwide and certain franchises) the minimum wage is $20.29. For mid-sized employers (at least 15 but no more than 500 employees worldwide or over $2 million of annual gross revenue in Renton) the minimum wage is $18.29. Important to note is that employers who are not defined as a "Large" or "Mid-Sized" employer are exempt from Renton minimum wage.
As of January 1st, 2025, the rates will increase as follows:
On July 1st, 2025, the mid-sized employer rate will increase again to $19.90.
If the business you work in is located in Washington State, or even more importantly Seattle, SeaTac, or Tukwila, it is going to need to prepare for an increase in the minimum wage every year.
Companies with a plethora of workers who are compensated at the minimum wage will experience a rise in staffing costs, which can be disruptive to business operations if unprepared.
Here are some things the business should do to prepare for the future Washington State Minimum Wage Updates:
Businesses can also stay ahead of minimum wage updates by utilizing a labor law poster subscription service.
Managing compliance with minimum wage might seem straightforward initially, "pay employees at least this much", but in a state like Washington with varying rules depending on employee type and business location, things can get tricky.
For instance, regardless of Washington State At-Will Employment, employers may not fire or otherwise retaliate against an employee who exercises a protected right, files or intends to file a complaint, or who has discussed potential violations of their rights under Washington State Minimum Wage.
Business that are struggling with minimum wage compliance may want to consider reaching out to a Washington Payroll company for assistance.
To learn more about how PayNW is helping countless businesses in Washington with minimum wage compliance through modern payroll software, contact us today.
Watch our payroll demo video below, and learn more about how our payroll software can help ensure that you are meeting minimum wage requirements.
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